Media Storage

Stop emailing files, losing track of versions on shared drives, and managing storage across five different tools. PlayPause gives your team one secure, organised place to upload, store, and access every video asset in your pipeline — from raw camera originals to web-ready proxies — with the structure and speed your review workflow actually needs. Cloud uploads · Automatic proxies · Original file preservation · Project-based organisation Trusted by post-production houses, creative agencies, and media teams worldwide.

Upload and Store Your Media in One Secure Place

Give Your Team a Fast, Reliable Way to Upload Any Format

Drag-and-drop uploading from any device

Upload video files directly from your desktop, laptop, or external drive with a simple drag-and-drop. No plugins, no FTP clients, no command-line tools. If your NLE can export it, PlayPause can receive it — straight into the right project, the right folder, the right version stack.

Any format, any codec

PlayPause accepts all major video formats and codecs without requiring pre-conversion: H.264, H.265, ProRes (all variants), DNxHD, DNxHR, XAVC, MXF, MP4, MOV, AVI, and more. Upload your edit's native export and let PlayPause handle the transcoding from there.

Large file support

Post-production files are large. PlayPause is built for it. Upload files of any size without hitting attachment limits or waiting for compression — multi-gigabyte ProRes masters, 4K RAW exports, and full-resolution broadcast deliverables all transfer cleanly.

Folder and cloud storage integration

Connect PlayPause to the cloud storage your team already uses. Import files directly from Google Drive, Dropbox, and Frame.io without re-uploading. Files stay where they live — PlayPause connects to them rather than forcing a migration.

Automatic Proxy Generation — Review Without the Buffer Wheel

Instant web-optimised proxies

When you upload a file, PlayPause automatically generates a web-optimised proxy version in the background. Your reviewers — clients, directors, producers — see a smooth, responsive playback experience without needing to download the original or wait for buffering. The proxy is ready within minutes of upload.

Proxy quality tuned for review

PlayPause proxies are generated at a resolution and bitrate that gives reviewers accurate visual context for feedback without the bandwidth requirements of a full-res stream. High enough to spot colour issues, pacing problems, and graphic errors. Fast enough to scrub in real time on any connection.

Originals always preserved

Proxy generation never touches your original file. The source upload is stored intact, in full resolution, and is always available for download by authorised team members. Your proxy is for review. Your original is for delivery. PlayPause keeps both.

Preview before a session, not during

Proxies process automatically in the background as soon as a file is uploaded — not when someone first tries to play it. By the time a reviewer opens the link, the video is ready. No one stares at a loading spinner waiting for processing to complete.

Your Files Are Secure From Upload to Delivery

Encrypted storage and transfer

Every file uploaded to PlayPause is encrypted in transit via HTTPS and encrypted at rest on our servers. Your pre-release content — rough cuts, unreleased commercials, confidential broadcast material — is protected from the moment it leaves your machine.

Access control per file and project

Define precisely who can access which files. Internal team members see everything in a project. Clients see only the review version. Delivery partners can download the final approved master. Permissions are set at the project level and overridden at the file level when needed.

Watermarked streams for shared links

When you share a review link, PlayPause can overlay a dynamic watermark on the video stream — embedding the viewer's name and email address directly into the playback. Your proxy is shared. Your security is not compromised.

Instant link revocation

If a project wraps, a client relationship ends, or a file is superseded, you can revoke any shared link in one click. The file remains in your storage. The access disappears immediately. No need to change a password or delete a folder.

Organise Your Media the Way You Actually Work

Project-Based Organisation That Mirrors Your Pipeline

Project folders with version stacking

Every video in PlayPause lives inside a project. Within that project, every revision of the same cut lives in a version stack — not as separate files scattered across a folder, but as a structured history that shows exactly how the edit evolved from assembly cut to final master.

Custom folder structures

Create folder structures within a project to match your production's organisation — by episode, by scene, by deliverable format, or by output channel. Your file organisation in PlayPause mirrors the way your team already thinks, not a system imposed from outside.

Tagging and metadata

Tag files with custom metadata: scene number, cut version, deliverable type, target platform, codec, resolution, or any label your workflow requires. Filter and search your storage by any combination of tags to find the exact file you need without hunting through nested folders.

Status labels across every file

Every file in PlayPause carries a status — Draft, In Review, Changes Requested, Approved, Locked. Producers can see the state of every asset in a project at a glance, without opening individual files or chasing team members for updates.

Version History That Makes Sense of Your Revision Process

Every version in one place, not in folder names

The era of 'Final_v7_APPROVED_USE_THIS_ONE.mp4' is over. Upload every revision into the same version stack in PlayPause. V1 through V20 all live under the same project, chronologically ordered, with clear labels and status indicators — no filename archaeology required.

Cross-version comparison

Open any two versions of a cut side by side and compare them at the same frame. Useful for confirming that a colour correction was applied consistently, that a VFX element was addressed, or that a recut didn't introduce new pacing problems in an already-approved sequence.

Comment carry-over across versions

Notes left on V3 are visible when reviewing V4. Editors and producers can cross-reference previous feedback to confirm each note was addressed in the new revision — without digging through a separate email thread or a comment export from a previous session.

Version lock after approval

When a version reaches full sign-off, it can be locked. Locked versions are frozen — the file, the comments, the approval record, all preserved exactly as they were at the moment of sign-off. Future uploads create new versions. The locked record stays intact.

Centralised Storage Across Distributed Teams and Multiple Projects

One workspace for your entire slate

Whether you're running three concurrent commercials, a full episodic season, or a documentary alongside ongoing branded content, every project lives in a single PlayPause workspace. Producers get a bird's-eye view of every active project without switching between tools or platforms.

Team-level and project-level permissions

A freelance editor working on one episode doesn't need access to the whole season. A brand client reviewing a commercial doesn't need to see another client's projects. PlayPause's permission system lets you scope access precisely — by workspace, by project, by folder, or by individual file.

Storage and usage reporting

See exactly how much storage your workspace is using, broken down by project. Understand which projects are consuming the most space, when files were last accessed, and which originals are ready to archive or remove. Storage management is transparent, not a black box.

Archiving and retention

When a project wraps, archive it in PlayPause rather than deleting it. Archived projects are removed from your active dashboard but remain accessible and retrievable. Files are retained for your configured retention period — available when a client comes back six months later asking for the original master.

Manage Original Files With Confidence

Preserve Your Originals, Always

Full-resolution original storage

When you upload to PlayPause, your original file is stored at full resolution, in its native format, without re-encoding or quality loss. The proxy your reviewers see is a separate, generated version. The original is untouched and preserved independently.

Controlled original downloads

Set who can download the original file and who can only access the proxy. Clients see the review version. Editors download the source for local work. Delivery partners get the final approved master. Every download is logged — who downloaded, which file, when.

Original file integrity verification

PlayPause maintains a record of your uploaded original — including file size and upload timestamp — so you can verify at any point that the stored file matches what was originally submitted. Useful for delivery sign-off, archive compliance, and broadcaster requirements.

Format-agnostic storage

PlayPause stores whatever you upload, in the format you upload it. No forced conversion, no automatic re-encoding of your originals into a proprietary format. Your files stay in the format your pipeline requires — ready to download and drop back into your NLE or delivery workflow.

Deliver the Right File to the Right Person, Every Time

Multiple deliverable versions per project

A single project might require a broadcast master, a web H.264, a social crop, and a subtitled version — all derived from the same approved cut. Store all delivery variants inside the same PlayPause project, tagged by format and platform, with their own approval and download records.

Delivery links with download access

Generate a secure download link for any file in PlayPause — original or deliverable — and send it directly to the recipient. Links can be restricted by expiry date, password-protected, and limited to a single download if needed. A professional delivery experience, without a file transfer service.

Download logs for compliance

Every file download is recorded in PlayPause's audit log: who downloaded, which version, what date and time, from which IP address. Useful for broadcaster compliance, client delivery confirmation, and internal distribution tracking.

Review · frame-accurate comment

Get Clear Insights Into Your Media Library

Comprehensive Storage and Activity Reports

Storage usage report

See your total storage consumption broken down by project, by file type, and by upload date. Understand where your storage budget is going, which projects are heaviest, and which archived assets could be moved to cold storage or removed.

File access and download report

Track which files have been accessed, previewed, or downloaded — by whom, and when. Understand how reviewers are engaging with your content and confirm that delivery files reached their intended recipients.

Version and revision report

For any project, see a complete timeline of every version uploaded, every review cycle opened, and every approval action taken. A clear, exportable record of the full production history from first upload to final locked delivery.

Exportable for archive and compliance

Export any storage or activity report to CSV or PDF. Include file delivery confirmations in client handover packages. Provide version history reports for broadcaster compliance submissions. Keep clean internal records of your post-production archive.

Customise Your Storage View

Advanced filters and search

Filter your media library by project, by file format, by upload date, by status, by tag, or by team member. Search across all stored files by filename, metadata, or project name. Your filter settings are remembered between sessions.

Preview before download

Before downloading any file — original, proxy, or deliverable — preview it in the PlayPause player to confirm it's the right version. No accidental downloads of superseded cuts. No confusion about which file is which.

Bulk actions

Select multiple files and apply actions in bulk: change status, reassign to a different project folder, generate share links, or queue for archive. Useful for end-of-project housekeeping and large-volume delivery workflows.

Connect Media Storage to Your Existing Pipeline

PlayPause integrates with the tools and storage systems your team already relies on. Your files come in from wherever they live and go out to wherever they need to go — without a manual download-and-re-upload in between. Google Drive · Dropbox · Frame.io · Adobe Premiere Pro · Slack · Webhooks / API · Zapier · AWS S3 (Enterprise)

How To Start

• Free trial and demo. Try PlayPause free for 14 days. Book a guided walkthrough and we'll set up your first project, configure your storage settings, and walk through your team's upload workflow together.
• Configure and connect. Set your project structure, connect your existing cloud storage, and configure access permissions for your team and clients. Our Customer Success team handles onboarding at any scale.
• Upload and organise. Drag in your first files. PlayPause generates proxies automatically. Your team can start reviewing within minutes of the first upload — no waiting for a system administrator.
• Review, approve, deliver. Run your full review and approval workflow from within PlayPause. When a version is approved and locked, deliver the original or a specific deliverable version directly from your media library.

Version compare · V2 vs V3

V2

V3

Media Storage Feature Highlights

PlayPause Media Storage vs. The Old Way

See why post-production teams are moving away from generic cloud storage and scattered file transfer tools to a purpose-built media storage platform.

"We used to have originals on a NAS, proxies on Dropbox, client review links on Vimeo, and delivery files on WeTransfer. It was four systems to manage. PlayPause pulled everything into one place. Our producers finally know where every file is and what state it's in." — Head of Production, Independent Post-Production House, London

FAQ — More About PlayPause Media Storage

What video formats does PlayPause support for upload? PlayPause accepts all major video formats and codecs without requiring pre-conversion: H.264, H.265, ProRes (all variants), DNxHD, DNxHR, XAVC, MXF, MP4, MOV, AVI, and more. If your NLE can export it, PlayPause can receive it. Does PlayPause re-encode my original files when I upload them? No. Your original file is stored exactly as uploaded — at full resolution, in its native format, with no quality loss. PlayPause generates a separate proxy for review purposes. The original is always preserved independently. How quickly are proxies available after upload? Proxy generation begins automatically the moment a file is uploaded and runs in the background. For most standard-length edits, a web-optimised proxy is available within minutes of upload completing. Reviewers don't have to wait for processing to start a session. Can I control who can download the original file vs. who can only review the proxy? Yes. You can set permissions at the project and file level: internal team members can download originals, clients can access the proxy for review only, delivery partners can download specific deliverable versions. Every download is logged. How does version stacking work? When you upload a new revision of a cut, you add it to the existing version stack in the same project. All versions — V1 through V20 or more — are organised chronologically under the same project, each with its own status and approval record. No new folders, no filename changes required. Is there a file size limit for uploads? PlayPause is built for post-production file sizes. There is no practical limit on individual file size — multi-gigabyte ProRes masters, 4K RAW exports, and full-resolution broadcast deliverables all transfer cleanly. Contact us for very high-volume or extremely large-file enterprise use cases. Can I connect PlayPause to my existing cloud storage instead of uploading everything again? Yes. PlayPause integrates with Google Drive, Dropbox, and Frame.io, allowing you to import files directly without re-uploading. Files can also be ingested via our API for custom pipeline integrations. What happens to files when a project is archived? Archived projects are removed from your active workspace dashboard but all files remain stored and accessible. You can retrieve any file from an archived project at any time during your configured retention period. Archiving is not deletion. How secure is my content in PlayPause? All files are encrypted in transit via HTTPS and encrypted at rest. Shared review links can be watermarked, password-protected, and set to expire. Access can be revoked instantly. For enterprise deployments, dedicated storage in your region and private cloud options are available. Can I generate a compliance record of which files were downloaded by whom? Yes. PlayPause logs every download — who accessed it, which version, which file, and when. Download logs can be exported as part of a project audit report for broadcaster submissions, delivery confirmations, or internal compliance records.

Approvals · logged sign-off

EditorProducerClient✓ Approved · locked

Need More From PlayPause?

Approvals

Once your files are in PlayPause, build structured sign-off workflows around them. Multi-step approval chains, locked approvals with PDF certificates, and a full audit trail — all tied directly to the files stored in your media library.

Frame-Accurate Comments

Every file stored in PlayPause is reviewable with timecoded, frame-accurate comments. Reviewers click to pause and annotate at any exact frame. Editors jump straight to the note. No vague descriptions, no guesswork.

Version Control

The version stacking at the heart of PlayPause's media storage is fully integrated with the review and comparison tools. Reviewers can switch between versions inside a session. Cross-version comment tracking shows exactly what changed and what was addressed.

Ready to Replace Scattered Drives With One Media Hub?

Stop managing files across four tools. Stop sending WeTransfer links for deliverables. Try PlayPause free for 14 days and give your team a media storage system that's actually built around the way post-production works. No credit card required. Trial ends automatically. Setup in under 10 minutes. Support from day one · All formats accepted · No storage migration required · GDPR-ready